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Weekly Caravan Budget

soundtrack for this post: http://www.youtube.com/watch?v=h8oTT9r9978

look i think the finances are all getting too complicated. I really really think we need ONE person to please just make a very simple page with all finacial details and it needs to be updated each week, including donations. when was the last time anyone got a donation?? where does this go?? who checks the piggy-banks?? are our donations which are needed for repairs being drunk away?? are we getting proper beer donations?? who would know?? i dont want to wait until it´s too late!!

i think it is ABSOLUTELY VITAL that EVERYONE has a clear idea of our finances otherwise we are heading for big financial trouble...

im not sure if other people are seeing the warning signs but over the 3 months i´ve been here, im starting to see them...

  •  we aren´t making rent
  • we don´t seem prepared to deal with unforeseen expenses like the shower
  • donations?? we have no clear plan for them and THERE IS NO TRACKING OF THEM. im talking about the ones that get put in the piggy banks here, not the ones given directly to us

for example i cannot find anywhere where it says how much rent was paid any of the months. i want to know this. i want to know how much rent was paid in april for example. did we meet rent?? are we in surplus?? these are very basic questions. the only thing i could find was...

"This means that we are still missing 1.100 Euro's for the last 2 months and 6,66 days"

this for me is not a good enough explaination

I am more than happy to be in charge of creating a finacial sheet, collectioning donations and posting it to the website every week. it NEEDS to be every week because we NEED to track donations and beer money. if people aren´t comfortable with me doing it then someone else do it but SOMEONE HAS TO DO IT!!

ok look...it´s this simple

ie. just an example

april

warm rent      electricity/water     rent needed         rent  received         subtotal         donations         beer profit      total         running total
1312               287                        1599                    1800                        201               80                    35                  316           316


May

warm rent      electricity/water     rent needed         rent  received         subtotal         donations         beer profit      total         running total
1312               400                        1712                    1600                        -112               50                    52                 -10           306


Not just an example:

https://spreadsheets.google.com/a/projectvolunteering.net/ccc?key=rSIHF25E5Ab0IIt1d8B0YgQ&hl=en
(We need to talk about using this thing, as a lot of number don't have an explanation. I baed myself on Vicky's and Timmy's numbers. Don't worry too much, we have a revision history)


ok...then just add a column for miscallaneous spending. i know we dont know the
electricity/water until later but we can estimate.

this is dead-easy very basic stuff but it hasnt been done. or at least it´s not visible enough. im sure the numbers are all floating around somewhere but we need a VISIBLE, UPDATED, COMPLETE finicial summary every week which includes donations

everyone who comes to the meetings needs to be fully imformed of our financial situation. like i said im happy to get one going asap. please comment


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