posted Jun 20, 2009, 3:12 AM by tau@projectvolunteering.net
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updated Jun 22, 2009, 1:57 AM
]
Meeting 1 - Thursday!!!!! 18th of June at 20.30 h. at the Caravan House
To discuss:
1.- Key handling and key copies /desicion and action/ 2.- Rent for July We need 1800€ Who is staying? 3.- Constitution of our Verein /Assotiation 4.- Projector! Can we use donation money to buy a new one? What is wrong with the ond one: is it just a cable? How much should we spend? 5.- Quo Vadis: Where are we going? Where do we want to be in six or twelve months time? 6.- What weekday we will hold meetings 7.- How many couchsurfers can we have? Can we have couchsurfers when we are not sleeping in the house?
Meeting - Thurs 18 June - Paul's notes
PLEASE check for errors and omissions!! Agreements and conclusions are in bold so you can see at a glance what happened (I believe in making things easy!)
Present - Sebastian, Daan, Tau, Jake, Ulla, Timmy, Fabio, Paul, Kovae (sp?), Jeremy, Jenny, Roger. Manuel and Vicky came later; Sebastian left early sue to a prior appointment.
1 - The water-pipes. Sebastian
opened with a brief overview of the damage caused by the shower flood
to the appartment below. At present we are awating a bill and things
are working out "as well as can be expected" at the moment. Ursula
questioned as to whether responsibility falls with the owner and not us.
Sebastian
and Vicky mentioned insurance (for 5 - 8 eur per month) and recommended
everyone taking out insurance. Timmy questioned as to what is covered;
apparently it's you screwing up someone else's stuff. http://en.wikipedia.org/wiki/Liability_insurance www.debeka.de -> "Haftpflichtversicherung"
Paul
asked what general insurance covered. Apparently we don't have it -
Vicky has personal insurace but does not want to use it.
Sebastian
to make another note on his thread covering this. Sebastian, Jake and
Tim tested the pipes that leaked, and tested it, results of this are in
Clayton's post on Sebastian's theread. Item Item adjourned until next meeting - Please see Sebastians's thread for more details.
2 - Tau suggested we have a "how we are" round to see how people feel.
Sebastian - happy, exhasuted, has worked a lot writing on Autism. Tau
- happy to be back, tired due to sleeplessness! Got propsed to be a
Senegalese, got a headache, and just wants a good night's sleep! Daan
- stressed due to work and hassles of it and the fact that Tau is also
hassling him. Feels enthusiastic about getting the place and the people
energised. Kaloe - tired from walking but happy and enjoying berlin. Roger - enjoying PV - liking the project and things it should be expanded - possibly the creartor of the new PV Melbourne...? Jake - has had a hectic week. Did not really enjoy the Ballast Der Republic food. Ulla
- not working on what she should be wokring on, but hey - is enjoying
herself anyway! Glad to be back and seeing familiar faces. Tim -
happy, to see his firend Sue again, is trying to learn Berlin History
so he can do the wdaytime walking tours. Positive regarding CSers but
wants to see more organisation. Jessica - excited to be in Berlin and exhausted due to activity of the last few days! Jeremy
- earned a Masters Degree in International Relations (it's graduation
day today!) and is soon to be heading back although he is anxious about
heading home to the US and unemployment. Fabio - feels strange - doesn't have enough time for other people. Feels that people are only here for a short period of time. Paul:
Strange living down the road and back every evening. Enthusiastic about
the future, getting painting done and some ideas about a possible
busienss with Ulla. Happy here, with people around, nice to come
anytime. Vicky - tired from moving furniture from Fredichein to Schoneberg. Enjoying bening back around people. Manu - "ok". [Declined to elaborate!]
Someone
mentioed rent, someone else rang the bell, Fabio ran like a man on
fire, Sebastian and Tau ran as well for some unknown reason, Tim ran
buut was lassooed and carried back by Daan, who was returning.
3- Rent for July. Poeple here in July: Daan, Tau, Jake, Fabio, Clayton, Sebastian, Timmy. Possibly - Emma, Jade, a girl from Majorca who Tau knows, Manuella. Possibly here for part of the month - Annick, Paul.
Rent - six people donated a total of 930 euro. Clayton was not counted.
Tau
mentioned that people should explain why they're not paying so much
towards the rent. Ulla mentioned the possiblity of people taking
advantage of the donations system by only contributing a little but
suddenly having a lot more for personal use.
Timmy - we need to
find more people and detemine wheether or not the "possibles" are yes
or no as soon as possible. Ulla agreed. Tau said she'd not want to
spend a low rent nad have lots of people. Timmy mentioend a happy
medium, but at present we have space. Ten to eleven people seems to be
the perfect balance.
Daan suggested setting a minium donation level.
More
people short term needed, but what happens when travellers come back?
It seems to be a lot easier for people to come and go very casually,
coming back and sleeping and showing no interest in the project and
that it requires responsibility and commitment, but how can we make
sure that people are committed when they come in?
Vicky - kaution of 550 was only paid by people who started the project. Should this be re-adjusted to cover everyone? Jeremy / Timmy - can donation money be substituted for the kaution?
Also
retiterated the need for a finance/donations page and people can be
used for updating donations, Paul to action. Also, Sebastian/Timmy's
contributions-CS page to also mention donations.
Possiblity
discussed of creating a .pdf file highlighting responsibilities and
"conditions" to be sent to all guests as soon as they confirm
Tau - suggestion in the past that we only have one CSers per resident to keep the balance and be more picky would who we host.
Also that large groups should NOT be hosted. They don't bring as much.
Tau - we each pay the same, but we negostiate with each other. Not thought of as a great idea - there will be a lot of trouble Agreed - we set a donation minimum for furture months, (actual minimum amount not to be set until a later point). Agreed - Timmy to take care of collecting and transfering the rent for July.
4 - Projector
Cable
is broken, cheap but tricky to find. Clayton was looking for one.
Strauss needs to be included in any discussion concerning the
projector. Michael Lee also has one (which is apparently a bit of
an antique), wheich we can can also borrow, so no need to buy one
straight away
Tau - it's dangerous to have an expensive peiece
of equipment, because it's going to break to easily with so many people
around. Vicky agreed. Apparently, the history of stuff in the living
room is not good. Projector status is off the agenda while we can't make the rent.
5 - Keys
Anicks
idea - keys in hands, not on hook. CSers can then ask for keys from an
individual and be resonsible for bringing them back, while the reisdent
will be ultimatly resonsibly for making sure they are not lost.
Indivuduals to pay for key losses including losses by CSers. We are
within right to ask for a deposit from CSers and keys can be sold by
outgoing residents to newcomers. Cost is apparenty 30 euro per set, but
we may be able to get it done cheaper.
How may people want a
key? Four. Five possibly including Clayton. Vicky to contribute to
final cost but to keep her own set of keys.Agreed - Tim to check for cheaper keycutters, reuslts on appear on the key webpage.
6 - Verein
General pros put forward, people to look up webpage and investigate for themselves and form an opinion.Topic to be deferred for a meeting of it's own as it's a big issue.
7 - How many CSers can we host?
The
issue of space came up as people have again been sleeping on the floor
in the kitchen and we feel that this is too much. Vigilance of the
calender required, but seems to be ignored. Tau - we need to know about
how many people and how well we know them.
Title - no, names and
country of origin. In details - put the link to their CS profiles (all
of them!) and the date we added the booking. Example:
TITLE "3, Isabel, Pablo y Valeria, Italy." COMMENTS CS profiles: A, B and C Booked on the 2nd of June (for the 7th of June)
We can't accept any accommodation more than 1 week in advanced. That has been one of our rules from the beginning. Timmy suggested we
take ourselves off the calender, generally agreed, but info should be
stored somewhere else. Also, keep a clear difference between residents
and CSers. Difference between booking days and nights as Google
Calender only shows you days, not nights. Also, any contirbutiuons or
workshops put foward by the guest to be mentioned in the booking. The
idea about people not staying here hosting guests came up - it's a bit
easier if the person still is here at least for part of the guest's
visit.. In future, if you're not here, contact the other reisdents.
Vicky - friends issue: Csers not to sleep in dorm.; however an extra friend sleepignin
the dorm gets YOUR bed: ask around before putting CSers in the dorm.
Agreed - the limit to be set at 10 couchsurfeers from
July 1st, unless special circumstances arise. Date of booking to be
included in the discription of ALL guests to be palced on the calender.
8 - The webpage.
Logs should be used more and updated more.
Website can be very difficult to navigate at some time. Lucian
deliberately made it difficult so people will read it. Paul thinks this
is rubbish and that it shuld be easy to view. There is no point
updating logs and documenting activies if people can't find them: they
won'#t make the effort. We need to vet people better before agreeing to
host them is that's a problem. Also, brief discussion re webpage
presentation. Make it easier to
navigate, but post potential changes in a seperate thread first.
It is good that the webpage is editable by everyone.
Paul to update slideshow!! 9 - Day for meetings.Tuesdays evenings seem to be best.
10 - Where are we goign with PV?
Paul - are we stagnating? Manuel
- agrees, but it's a matter of priorities: we are not able to handle
something basic like cleaning and paying the rent. We need space first
and we need to maintain it. Timmy - not just workshops - other haphazard stuff as well. Jake - preparation also important, for example, the beach party. Kovae
- all it needed was someone to take charge as Michael did with
Clayton's birthday party. It was chaotic, but it did work and something
happened. Daan - first, don't do it alone. Second, you have to learn how Vicky
encouraged people to put pics on website afterwards so people can see
what we're doing. Present what we're doing and make them want to come
here. Tim - Anick voiced agreement we need to documnet things in
order for people to grow. Was reulctant at first, but did see the point
in the long term. Daan - people will maybe want to join in some way.
There
was a general discussion re. logs and usefulness of writing things down
so people can join you. Except for Chrisian, as no-one has any idea
what the eff Christian is on about!
Timmy mentioned computer
access, but it seems to be that he spends too much time on other sites,
such as youtube; but this appears to more of a time management thing.Generally agreed that more time needs to be spent on the logs and to document what does happen. Meeting was adjourned for ice-cream!
Comments (5)
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Christian Jakobsen Petersen - Jun 18, 2009 4:36 PM
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Thanks for the compliments and great to see so many loves the place.
-My first thought: Okay, I will follow Sebastian's Log
-My Second thought: Not sure, but will stick to my last status on that.
-My Third thought: A solution I am willing to try out, as the current does not seem to make it.
-My Fourth thought: I copy that.
-My Fifth thought: I do not need keys. Vikings can not operate
keys. A useless tool created by some madman who could not work an axe
or sword!
-My Sixth thought: I will continue working on it, but it looks
like I will need to meet some people for advice in Berlin and we most
likely need a group session to clear out all the info and such about
this. Which I will organize when I have a hold on it my self. -My Seventh thought: copy that
-My Eight thought: still maintain an open-edit view. Page is
scruppy to go through. However that keeps the fireflyes away, but
atracts the insanely committed folks. I like neither of them, so I will
vote for the third option. -My Ninth thought: hmmm
-My Tenth thought: eijai; I am trying to improve. I may still
communicate in my own method though. However the fact that no one knows
what I am on about, only shows me I am heading down a road neither has
been on (which actually makes my little brain spark).
Music: Debussy
http://www.youtube.com/watch?v=rpb99jXRqEw&feature=quicklist&playnext=6&playnext_from=QL
Timothy Smith - Jun 18, 2009 4:51 PM
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"Timmy mentioned computer access, but it seems to be that he spends
too much time on other sites, such as youtube"
Haha there´s no "seems" about it!! i DO spend WAY too much of my life on youtube. but my first blog is now complete.
also i thought that was a good meeting. less airy fairy, more practical. things got agreed upon. good work people.
Nathalie Vukmanic - Jun 19, 2009 2:14 AM
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3- Rent for July: Possibly here for part of the month - Nathalie.
If you don't mind? Berlin is a lover I cannot forget.
Paul Bradshaw - Jun 19, 2009 2:21 AM
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Christian - you are being missed alright, although I can generally
find things now! I like your style of writing, but you might just need
to tone down the surrealism a bit!
Tim
/ Natalie - can you guys talk to each other about Natalie staying (of
course you´re more than welcome - have plenty of space) and donations
if applicaable.
Christian Jakobsen Petersen - Jun 19, 2009 4:17 AM
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argh, fail... It has been done before. darn, will have to find
something else then. dense dim-wit artists and writers from 20th
century!
Great, how long will you stay Nat?
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